| Departments : Finance Department : Risk Management : Procurement : | ||||||||||||||||||||||||||||||||||
Procurement Process with the City of Hurst
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| Open Market Purchases | |
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$0.00 to $500:
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Purchases in this range may be made by User Departments with only one quote. |
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Greater than $500 to $1,000:
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Purchases in this range may also be made by User Departments, but require a minimum of three quotes. |
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Greater than $1000 to $5,000:
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Purchases in this range require the User Department to submit a purchase requisition for appropriate approvals and routing to Purchasing where a formal purchase order will be issued. The purchase order number is unique to that particular purchase and must be included on any invoices received from the supplier.Of Special Note: The City will seek quotes from the State approved list of Historically Underutilized Business (HUB's) for purchases exceeding $3,000. |
| Price Agreements | |
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Greater than $5,000:
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These are annual agreements initiated by Purchasing, usually with an annual expenditure greater than $5,000. Typically, this method is used when the City has a need to purchase goods repeatedly throughout the year in various quantities and on an as-needed basis. |
| The award of price agreements may be to one or more successful bidders. Suppliers receiving price agreement awards must maintain adequate inventories to satisfy City demand throughout the term of the agreement.Price agreements usually include renewal options for several years, but do not require a formal contract. | |
| Contracts | |
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Greater than $5,000:
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Requires a formal contract signed by the City and the successful bidder. Often used when the City is purchasing services or awarding a construction project. Sealed bids or proposals are typically used to select the successful bidder. |
| Emergency and Other Exempt Purchases | |
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Emergency Purchases:
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These purchases are placed directly by employees of the City in response to a critical demand. There are no specific purchasing amounts defined for this type of purchase. |
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Other Exempt Purchases:
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State law defines specific types of purchases that are exempt from the competitive bidding process. The State has determined that these types of purchases are best selected by criteria other than cost. |
| City Council Approval | |
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Greater than $25,000:
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Purchases greater than $25,000 require City Council approval. |
How to Participate in the City's Competitive Bidding Process
Notification from the City's Bidder's List
The City is a member of DemandStar.com by Onvia, a leading government
purchasing network located on the Internet. DemandStar.com brings
together an extensive database of governmental agencies, suppliers,
and contractors which enables the City to improve its service to
you by providing automatic bid notification and instant access to
bid information via the Web or fax-on-demand. DemandStar.com maintains
the City's bidder's list.
Although, not required, the City encourages all potential bidders to participate in this system of electronic purchasing as the City will post appropriate bids on the Web through DemandStar.com for your access. If you are a member of DemandStar.com, the electronic system will automatically notify your firm of Invitations to Bid and Request for Proposals that have been posted by the City and are relevant to your business. You can download the bid documents from the Internet or have DemandStar.com fax you the bid specifications.
Requests to be added to the City's bidder's list should go directly to DemandStar.com.
Public Advertising
Advertisements seeking sealed bids (or proposals) for the procurement
of goods or services that exceed $25,000 will be placed in the classified
(legal notice) section of the City's official newspaper. The advertisement
will be published once a week for two consecutive weeks prior to
the date when they are opened.
Public Accessibility to Bids and Proposals
Copies of bid/proposals specifications are available directly from
the City when requested by interested parties. A small fee may be
charged to offset printing and shipping costs depending on the size
and complexity of the bid documents.
Competitive bids are open to public review after the public bid opening.
| Special Note: Proposals are not open for public review until after award. |
What City Department Should Receive Completed Sealed Bids/Proposals?
Unless otherwise stated in the bid specifications, completed bids
or proposals must be returned to the City in a sealed envelope.
Deliver the bid to:
| City of
Hurst Office of Risk/Purchasing City Hall 1505 Precinct Line Road Hurst, Texas 76054 |
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| NOTE: | Be sure to include the name of your firm along with the name of the bid, the City's assigned bid number and the bid closing time and date on the outside of your sealed bid envelope. This will help ensure that your bid is opened at the proper time. The bid name and other information will be provided in the bid specifications. |
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